SENIOR EVENT MANAGER – MVKA PRODUCTIONS
MVKA Productions is a full service event design, production and management company based in Vancouver, BC and operating worldwide. Using leading edge technology to enhance environments we focus on special events including launches, ceremonies, galas, celebrations, large-scale productions and branding experiences.
We are currently seeking to fill a 13 month maternity leave
Required Qualifications:
• Minimum 9-10 years hands‐on event management experience
• Excellent professional and diplomatic communication skills ‐ written and verbal
• Effectively communicates relevant project information to superiors, peers and vendors
• Excellent organizational & time-management skills
• Exceptional negotiation and closure skills
• Excellent project management and administration skills with demonstrated track record
• Strong multi-tasking abilities
• Confident creating and managing budgets
• Creative with concept development and creating solutions
• Drives projects independently while working closely and in collaboration with a team
• Self motivated, takes initiative
• Works well under pressure, able to meet demanding deadlines with a calm manner
• Willing to work evenings, week‐ends and travel out of town as required
• Confidence and experience in presenting to senior level executives
• Able to communicate effectively project vision, goals and concepts
• Strong leadership and management skills
• ‘Can do’ attitude, driven by results, action oriented
• Able to make decisions on demand and be accountable
• Extremely resourceful and detail oriented
• College and/or University or equivalent courses in hospitality or event management
• Advanced computer knowledge – Excel, MS Word, Power Point, Email and Internet
• Able and willing to do hands-on work as required
• Pursues excellence in all aspects of business
Responsibilities
Event/Project Management:
• Manage day‐to‐day operational and tactical aspects of assigned multiple large scale projects
• Research, source, arrange and coordinate venue selection, entertainment, décor, rentals, facilities, catering, signage, displays, special needs requirements, event security and all miscellaneous items as required for events
• Source, negotiate and manage entertainment: tech riders, coordinating all hospitality/non-technical details, scheduling arrivals, on-site coordination, stage management; communicating accurate information to appropriate internal departments
• Work with internal departments on developing creative concepts, themes, décor, agendas, scripts, timelines, production schedules, floor plans, event collateral
• Negotiate and close contracts
• Adhere to company policies and procedures to ensure profitable and successful execution of events
• Monitor event activities in order to ensure compliance with applicable regulations, laws and insurance requirements
• Conduct post‐event evaluations in order to determine how future events can be improved; apply learned feedback to future projects
Proposals:
• Participate and contribute to proposal creative concept development
• Prepare and write winning proposals
• Prepare proposal budgets
• Contribute to the continuous enhancement of proposal writing, presentation and delivery
• Present proposals to prospect clients, along with sales and executive colleagues
On-site:
• Supervise onsite management of all event elements including: event personnel, entertainment, décor, rentals, suppliers, deliveries, agenda and show flow
• Manage client and venue on-site needs
Client Management
• Gain understanding of each client’s business, organization and objectives
• Determine project goals, objectives and project requirements
• Key participant at client planning meetings
• Manage meetings with organizing committee(s) and stakeholders in order to plan project scope, set project timelines, establish and monitor budgets, review administrative procedures and event progress
• Maintain client apprised of project scope and budget changes
• Seek and capitalize upon opportunities to increase client satisfaction to enhance client relationships
• Always maintains excellent and professional client relations
Supplier / Venue Management
• Evaluate and select providers of services according to client requirements and company standards
• Liaise with suppliers; ensure relevant project information and requirements are communicated clearly and timelines are adhered to
• Source and negotiate event venues
• Inspect event facilities in order to ensure that they conform to client requirements
• Work together with venue to ensure all details are communicated clearly, both sides and working in collaboration, needs are being met, obtain sign-offs on last minute requests
• Communicate professionally and with diplomacy with all suppliers and vendors
Financial Management
• Budget management, control and knowledge of general accounting processes
• Achieve revenue goals set for projects
• Review event bills for accuracy and approve payments
• Achieve add-on revenue goals
• Ensure accurate invoicing in accordance to company policies
• Maintain financial data for projects in compliance with standard operating procedures and in conjunction with the Controller
Teamwork
• Help determine new, creative ways to employ teams on projects and distribute responsibilities
• Support other team members as required
• Take a positive, supportive and collaborative approach with all team members
Leadership Qualities
• Raise company visibility through involvement in local industry organizations
• Stay apprised of industry news, developments and trends; read trade publications, attend seminars
• Use leadership skills to positively enhance projects, teamwork, and overall communication
Salary Range: As Per Wage Scale CDN
Contract Start Date: September 7th, 2009 (may require some part-time hours starting August 2009 for training and handover)
Contract End Date: October/November 2010
Please send your resume and covering letter in confidence to:
Laura Triay, Managing Director
laura@mvka.com / Fax: 604.708.0685
We thank all applicants for their interest, but only short-listed candidates will be contacted for interviews. All resumes are handled in the strictest of confidence. No telephone calls please.
SENIOR EVENT MANAGER – MVKA PRODUCTIONS
MVKA Productions is a full service event design, production and management company based in Vancouver, BC and operating worldwide. Using leading edge technology to enhance environments we focus on special events including launches, ceremonies, galas, celebrations, large-scale productions and branding experiences.
We are currently seeking to fill a 13 month maternity leave
Required Qualifications:
• Minimum 9-10 years hands‐on event management experience
• Excellent professional and diplomatic communication skills ‐ written and verbal
• Effectively communicates relevant project information to superiors, peers and vendors
• Excellent organizational & time-management skills
• Exceptional negotiation and closure skills
• Excellent project management and administration skills with demonstrated track record
• Strong multi-tasking abilities
• Confident creating and managing budgets
• Creative with concept development and creating solutions
• Drives projects independently while working closely and in collaboration with a team
• Self motivated, takes initiative
• Works well under pressure, able to meet demanding deadlines with a calm manner
• Willing to work evenings, week‐ends and travel out of town as required
• Confidence and experience in presenting to senior level executives
• Able to communicate effectively project vision, goals and concepts
• Strong leadership and management skills
• ‘Can do’ attitude, driven by results, action oriented
• Able to make decisions on demand and be accountable
• Extremely resourceful and detail oriented
• College and/or University or equivalent courses in hospitality or event management
• Advanced computer knowledge – Excel, MS Word, Power Point, Email and Internet
• Able and willing to do hands-on work as required
• Pursues excellence in all aspects of business
Responsibilities
Event/Project Management:
• Manage day‐to‐day operational and tactical aspects of assigned multiple large scale projects
• Research, source, arrange and coordinate venue selection, entertainment, décor, rentals, facilities, catering, signage, displays, special needs requirements, event security and all miscellaneous items as required for events
• Source, negotiate and manage entertainment: tech riders, coordinating all hospitality/non-technical details, scheduling arrivals, on-site coordination, stage management; communicating accurate information to appropriate internal departments
• Work with internal departments on developing creative concepts, themes, décor, agendas, scripts, timelines, production schedules, floor plans, event collateral
• Negotiate and close contracts
• Adhere to company policies and procedures to ensure profitable and successful execution of events
• Monitor event activities in order to ensure compliance with applicable regulations, laws and insurance requirements
• Conduct post‐event evaluations in order to determine how future events can be improved; apply learned feedback to future projects
Proposals:
• Participate and contribute to proposal creative concept development
• Prepare and write winning proposals
• Prepare proposal budgets
• Contribute to the continuous enhancement of proposal writing, presentation and delivery
• Present proposals to prospect clients, along with sales and executive colleagues
On-site:
• Supervise onsite management of all event elements including: event personnel, entertainment, décor, rentals, suppliers, deliveries, agenda and show flow
• Manage client and venue on-site needs
Client Management
• Gain understanding of each client’s business, organization and objectives
• Determine project goals, objectives and project requirements
• Key participant at client planning meetings
• Manage meetings with organizing committee(s) and stakeholders in order to plan project scope, set project timelines, establish and monitor budgets, review administrative procedures and event progress
• Maintain client apprised of project scope and budget changes
• Seek and capitalize upon opportunities to increase client satisfaction to enhance client relationships
• Always maintains excellent and professional client relations
Supplier / Venue Management
• Evaluate and select providers of services according to client requirements and company standards
• Liaise with suppliers; ensure relevant project information and requirements are communicated clearly and timelines are adhered to
• Source and negotiate event venues
• Inspect event facilities in order to ensure that they conform to client requirements
• Work together with venue to ensure all details are communicated clearly, both sides and working in collaboration, needs are being met, obtain sign-offs on last minute requests
• Communicate professionally and with diplomacy with all suppliers and vendors
Financial Management
• Budget management, control and knowledge of general accounting processes
• Achieve revenue goals set for projects
• Review event bills for accuracy and approve payments
• Achieve add-on revenue goals
• Ensure accurate invoicing in accordance to company policies
• Maintain financial data for projects in compliance with standard operating procedures and in conjunction with the Controller
Teamwork
• Help determine new, creative ways to employ teams on projects and distribute responsibilities
• Support other team members as required
• Take a positive, supportive and collaborative approach with all team members
Leadership Qualities
• Raise company visibility through involvement in local industry organizations
• Stay apprised of industry news, developments and trends; read trade publications, attend seminars
• Use leadership skills to positively enhance projects, teamwork, and overall communication
Salary Range: As Per Wage Scale CDN
Contract Start Date: September 7th, 2009 (may require some part-time hours starting August 2009 for training and handover)
Contract End Date: October/November 2010
Please send your resume and covering letter in confidence to:
Laura Triay, Managing Director
laura@mvka.com / Fax: 604.708.0685
We thank all applicants for their interest, but only short-listed candidates will be contacted for interviews. All resumes are handled in the strictest of confidence. No telephone calls please.
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